BUILD / INTAKE / 24-7ANYONE
Intake that speaks your business
Books consultations for a law firm, appointments for a med spa, project calls for a design studio. Same build, your vocabulary.
Service catalog
What we build, in the only language that matters: what stops being your problem.
Four offers. No platform pitch, no jargon. Each one exists to make a specific kind of busywork disappear from your week.
SVC / 01 — THE AI ROADMAPINTAKE OPEN
Know exactly what to automate — and what to skip.
Before anything gets built, we spend two weeks inside your operation: shadowing the work, interviewing the team, and inventorying every tool you pay for. You get a prioritized plan with cost and payback math per opportunity — and an honest verdict, even when the verdict is "don't build."
$2,500 FLAT · 2 WEEKS · 100% CREDITED TOWARD YOUR FIRST BUILD
Why it comes first
Every build we do is scoped, priced, and justified inside a Roadmap. That's how builds come in on time and on budget: by the time we write code, there's nothing left to discover. It's also why we can put prices on this website — a thing you may have noticed our industry avoids.
SVC / 02 — BUILDRUNNING
Custom agents & workflow automation
The five builds we're asked about most.
$10,000–$25,000+, four to six weeks, weekly check-ins, fixed scope. These five are where most businesses start — but they're patterns, not the menu. The menu is whatever your Roadmap finds.
BUILD / PHONES / AFTER-HOURS
An assistant that answers every call and books jobs — even at 2am
Every missed call is a job that went to the next listing. We build an assistant that answers around the clock, asks the questions your dispatcher would ask, books the job into your calendar, and routes true emergencies to a human. Your customers get a person-quality answer; you get the booking.
INTAKE · AFTER HOURS
BUILD / QUOTING / ESTIMATES
Quotes drafted in 20 minutes instead of 2 days
Your tech's site notes and photos go in; a priced draft quote comes out — built from your own price book and your own past jobs, never invented numbers. A human reviews and hits send. The customer who used to wait two days now hears back before lunch, and jobs stop going to whoever answered first.
QUOTING · SAME DAY
BUILD / INVOICING / COLLECTIONS
Invoices that chase themselves
The invoice goes out the day the job closes. Polite reminders follow on a schedule you set — day 7, day 14, day 21 — each one a little firmer, none of them requiring anyone in your office to feel awkward. Payments reconcile into the books on their own. The money arrives sooner and nobody plays collections agent.
INVOICING · AUTOMATED
BUILD / DATA ENTRY / SYNC
The CRM and job software finally talking to each other
Right now a person reads from one screen and types into another — and that person is your most expensive cable. We connect the tools you already pay for so customers, jobs, and invoices flow between them automatically. Same software, same team, zero re-keying, and an error rate that drops to almost nothing.
SYNC · CONTINUOUS
BUILD / REPORTING / VISIBILITY
Monday reports that write themselves
The numbers you check every week — jobs booked, quotes outstanding, cash position, who's overdue — compiled from your real systems and delivered to the right inboxes before the coffee's poured. No more Sunday-night spreadsheet assembly, and no more deciding with last month's numbers.
REPORTING · SCHEDULED
The wider board
If it's repetitive and rule-based, it's probably buildable.
Eighteen more, pulled from different industries on purpose — firms, studios, clinics, agencies, shops, trades. None of this is a catalog to pick from. It's here to make you ask, "what's my version of that?"
Getting back to people fast
BUILD / INBOX / DMSRETAIL
Every DM answered
Instagram messages and website chats answered with real availability — not “we'll get back to you.”
BUILD / LEADS / SCORINGANYONE
The polite budget question
Inbound leads scored against your ideal client, and qualified by a robot so you never have to ask about money.
BUILD / PHONES / TEXT-BACKTRADES
Missed-call text-back
The caller who won't wait on hold gets a text within seconds — with a booking link.
Filling the calendar
BUILD / CALENDAR / WAITLISTCLINICS
Cancellation gap filler
A 2pm slot opens — physio table, consult room, grooming bay — and the waitlist fills it by 2:09.
BUILD / CALENDAR / REBOOKANYONE
Rebooking prompts
“It's been six weeks.” “Annual service is due.” “Your renewal window opens Monday.” Same machine, your cadence.
BUILD / CALENDAR / NO-SHOWSANYONE
The no-show killer
Confirmations, reminders, and one-tap rescheduling for anyone who books anything.
BUILD / CUSTOMERS / WIN-BACKGYMS
Reactivation campaigns
Customers who went quiet get a reason to come back — at the right season, automatically.
Chasing, so humans don't have to
BUILD / DOCS / SIGNATURESFIRMS
Signature chaser
Engagement letters, contracts, briefs: sent, tracked, and politely hounded to completion.
BUILD / DOCS / COLLECTIONACCOUNTANTS
Client-materials collector
“Send your receipts.” “Send your logo files.” “Send the lease.” Chased to done, without the awkwardness.
BUILD / REVIEWS / TIMINGANYONE
Review collector
Asks at the moment of delight — case won, site launched, job done. Unhappy signals route to you first.
Producing the paperwork
BUILD / SALES / PROPOSALSSTUDIOS
Proposal generator
Call transcript in; a priced proposal in your voice out, queued for your approval.
BUILD / CLIENTS / STATUSFIRMS
Status updates that write themselves
“What's happening with my case / project / order” answered every Friday, from the tools you already use.
BUILD / MEETINGS / NOTESANYONE
Meeting-to-action pipeline
Calls transcribed into notes, action items, and the follow-up draft before you're back at your desk.
BUILD / REPORTS / CLIENTSAGENCIES
Monthly client reporting
Platforms, analytics, and hours compiled into the branded report you already send — minus the day it takes.
Keeping the machine in sync
BUILD / BOOKS / AP-INBOXRESTAURANTS
AP inbox reader
Vendor invoices read from the inbox, coded, and staged in the books for approval.
BUILD / STOCK / REORDERANYONE
Supplies watcher
Treatment-room stock, order sheets, parts bins: watched, with reorder drafts ready when thresholds hit.
BUILD / CONTENT / REUSESTUDIOS
Content from finished work
Job photos, portfolio pieces, and case wins drafted into posts and site updates awaiting your yes.
Don't see your busywork here? Good. That's exactly what the Roadmap is for: bring us the process, and we'll find what pays back fastest — with your numbers, not ours.
Start with the Roadmap→SVC / 03 — TEAM TRAININGSCHEDULED
Software nobody uses is expensive decoration.
Half-day, hands-on workshops built around your real workflows — not generic slideware. The dispatcher learns the dispatch pieces, the office manager learns the invoicing pieces, and everyone leaves knowing exactly which buttons are theirs and what to do when something looks off.
FROM $1,500 PER HALF-DAY · ON-SITE OR REMOTE
Why we insist on it
The graveyard of business software is full of good tools that the team quietly routed around. Adoption is the whole game. We'd rather train your staff for an afternoon than build you something they resent.
SVC / 04 — CARE PLANMONITORING
We don't disappear after launch.
A monthly retainer for monitoring, fixes, iteration, and support. We watch your workflows the way the feed on our homepage suggests: continuously. When your phone provider changes something at 6am, we usually know before you do — and it's fixed before it costs you a booking.
FROM $750/MONTH · CANCEL ANY MONTH · YOU OWN EVERYTHING
CARE / WHAT'S COVERED
- [✓]Workflow monitoring with same-day response when something breaks
- [✓]Fixes and adjustments as your tools and team change
- [✓]Monthly iteration: the improvements you wish you'd scoped
- [✓]A human who already knows your setup, on call
SYSTEM READY · AWAITING INPUT
Every one of these starts the same way.
The Roadmap finds which outcome pays back fastest in your business, prices it, and credits its own fee against the build.
PREFER EMAIL? sam@outeragent.ai — REPLIES IN ONE BUSINESS DAY